Time Clock
Clock in and out for a shift, select a job when required, add useful notes, and see the status Clockspot records after each action.
Guided tour 1:55
Join Clockspot and record your first shift
Accept your invitation, clock in and out with a break, check your hours on My Timesheet, and sign in again with your email.
Transcript
- 0:00Clock in for the first time
- Your employer uses Clockspot to record the hours you work. Once you join, you clock in and out from your phone or a computer, and you can see your hours any time. There is no password to create or remember. In this video, we will accept your invitation, record a first shift, check your hours, and show how to sign in next time.
- 0:22Join with one link, no password
- Start with the email from Clockspot. Select Accept Invitation. The link opens a Clockspot page, where you select Accept invitation once more. Clockspot signs you in right away, with no password to set up, and opens the Time Clock page, which is where every shift starts.
- 0:41See your hours add up as you work
- If your employer tracks work by job, select Choose a job and pick the one you are working on. Then select Clock In. Clockspot confirms you are clocked in and starts the timer. When you take a break, select Start break and choose the kind of break. When your break is over, select End Break. At the end of your shift, select Clock Out. Clockspot shows the time you worked and any breaks, then select Done.
- 1:07Know your time is recorded correctly
- To see your hours, open My Timesheet from the menu on the left. Each shift shows the in time, out time, total, breaks, and job. If a time looks wrong, open the menu at the end of that row and select Request edit. Your manager reviews the change, and you are notified when it is decided.
- 1:26Your email is your key
- You can stay signed in on your own phone or computer. If you sign out, or use a different device, go to app.clockspot.com. Enter the email address your invitation came to, and select Email me a sign-in link. Open the email from Clockspot and select Sign In, then Continue to Clockspot. Clockspot signs you in again, and you are back on the Time Clock page, ready for your next shift.
Clocking in and out
Press Clock In at the start of your shift and Clock Out at the end. Each press shows a confirmation with the recorded time. After clocking out, the summary shows the job when one was selected, the shift total, the break total when breaks are used, and any attached GPS details. Done returns you to Time Clock.
Your workspace may also require you to pick a job before clocking in or add a shift note before clocking out. If anything required is missing when you press the button, a message tells you what's needed.
After a clock-in, Clockspot may show a Team Update that matches the work you just selected. Your clock-in is recorded appears first, so reading the update does not delay the punch. Read any attachments and press Confirm I’ve read this when confirmation is required, or press Finish later to return to it from Inbox under My to-dos.
Jobs and notes
If your workspace uses jobs, open Choose a job and select one before you clock in. You can still change it while clocked in — selecting another job saves the change to your shift right away.
Shift note appears while you're clocked in. It opens its own screen, and Save adds the note to your shift immediately — nothing is lost if you close the page before clocking out.
Taking a break
While you're clocked in, press Start Break and choose the meal or rest break you're taking. Clockspot shows the active break and when it started; press End Break when you return. If you clock out while a break is still open, Clockspot ends the break at the same time.
Your recorded breaks appear with the entry on Timesheet. Paid breaks remain in the entry's duration; unpaid breaks are subtracted.
Clocking in by phone
If your manager has enabled phone clocking for you, they will give you a dial-in number, a phone clock ID, and a PIN.
Call the dial-in number and follow the phone prompts. Clockspot asks for your phone clock ID, then your PIN. If active jobs have phone codes, Clockspot also asks for the job code for the shift; press pound to skip when job selection is optional, or enter the matching code when your workspace requires a job.
After the clock-in or clock-out is recorded, Clockspot may ask you to say your name after the tone. That recording is attached to the time entry for manager review.
Where your entries go
Each clock-in and clock-out pair becomes a time entry on your Timesheet page. That's where you review your recorded hours, submit them for approval, and request a correction if an entry is wrong.
If your clock-in cannot be verified
When your workplace uses warnings, you can continue and the recorded entry is flagged for your manager. Clock-out is never blocked by this setting, so you can always close an open shift; an unverified clock-out may still be flagged.
If you regularly work from a place that should use GPS verification, ask an Administrator to add a GPS area to its Work Site. The Administrator may instead approve your network or browser. If a blocked attempt leaves you without an entry, your manager can add the missing time.
Common questions
- Can I clock in for a time in the past?
No. Clock-in and clock-out record the current moment. If an existing entry needs a different time, request an edit from your Timesheet page. If you forgot to clock in entirely and there is no entry to edit, ask your manager to add the missing entry.
- I forgot to clock out at the end of yesterday's shift.
Clock out as soon as you notice — the recorded time will be wrong by hours. Then request an edit from your Timesheet page with the actual end time.
- My phone clock ID or PIN is not recognized.
Ask your manager to confirm your phone clock ID and reset your PIN if needed.
Clockspot keeps clock-ins, corrections, approvals, and payroll-ready hours connected so owners and managers can review the workweek before payroll.
Want to simplify how your employees track time? See how Clockspot works.