Employee break tracking

Track meal and rest breaks.

Employees start and end breaks without clocking out. They can use the same clock or shared kiosk they use to record their hours. Managers review break times and corrections before approving employee hours.

See features

Meal and rest breaks

Record when each break starts and ends.

Paid or unpaid

Choose how each break affects worked hours.

Clock or kiosk

Employees record breaks from the clock or kiosk.

Break report

Review break details across a selected period.

Break tracking benefits

Review breaks with employee hours.

Managers can see each break's times, paid status, and corrections while reviewing employee hours.

Review the break before approving the time entry.

See when the break happened

See the recorded start and end time for each meal or rest break.

Calculate worked hours

Paid breaks remain in worked hours. Unpaid break time is subtracted from the time entry.

Fix a break

Managers can add, edit, or archive a break without replacing the employee's clock-in and clock-out.

Review a pay period

The break report shows times, duration, paid status, employee, job, and recording source.

Set up, record, and review employee breaks.

Create the break types your workplace uses, let employees record them, and review the results with employee hours.

Set up breaks

Choose the breaks employees can record.

Create meal and rest break types, decide whether they are paid, and add automatic deductions only if your workplace uses them.

Meal or rest breakClassify each break type as a meal break or rest break with a clear name and code.
Paid or unpaidChoose whether a break stays in worked hours or is subtracted from the time entry.
Default durationSet the expected duration used when an automatic deduction creates the break.
Automatic deductionsIf a time entry reaches the chosen threshold, Clockspot can add the break at clock-out when the employee has not already recorded it.

Record breaks

Start and end breaks without clocking out.

Employees use the same clock or kiosk they use to record their hours. Managers can update the break itself when something needs correction.

Employee clockA clocked-in employee chooses Start Break, selects a type, and presses End Break when returning.
Shared kioskEmployees can start or end a break at a registered kiosk with the same PIN used for clocking.
Manager correctionsManagers can add a completed break, change its type or times, or archive it from Time Entries.
Employee correctionsEmployees can request added, corrected, or removed breaks with the rest of a time-entry correction.

Review the hours

Check break details before approving time.

See recorded breaks in Time Entries or open the Breaks report for a selected period.

Time-entry detailsThe Breaks column shows each recorded break's type, duration, paid status, and whether it was added automatically.
Break reportReview employee, break type, category, pay, start, end, duration, job, and recording source.
Break totalsSummarize paid time, unpaid time, open breaks, automatic deductions, and matching employees.
Correction historyBreak corrections remain visible in the time entry edit history before the period is approved.

Break tracking questions

Common questions about employee break tracking.

  • Meal and rest breaks
  • Paid and unpaid time
  • Manager corrections
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Do employees clock out of the shift to take a break?

No. The employee remains clocked in for the shift while Clockspot records the break's start and end times.

How do paid and unpaid breaks affect hours?

Paid breaks stay in worked hours. Unpaid break time is subtracted from the employee's worked hours.

What does automatic break deduction mean?

When an employee clocks out, Clockspot can add a break if the time entry reached the configured threshold and that break type was not recorded. The deduction changes paid time; it does not confirm the employee took the break, so managers should review it.

Can managers correct a recorded break?

Yes. From Time Entries, managers can add a completed break, change its type or times, or archive it. Employees can also submit break corrections through an edit request.

Can employees record breaks by phone call?

No. Breaks can be recorded from the employee Clock page or a registered kiosk. Clocking in and out by phone is supported, but break punches are not.

Does the break report determine legal compliance?

No. The report shows what Clockspot recorded. It does not decide whether a break was required, missed, late, or compliant with a law or workplace policy.

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Track employee hours and breaks.

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