Employee status
Count as an employee
Allow clocking in and out
Let managers track their own time without changing who they can manage
Employee status controls schedules, timesheets, time off, and clocking. It does not grant administrative access.
Employee time tracking permissions
Give each manager access only to the employees they supervise.
Choose Everyone or Assigned employees for each Administrator, then let managers handle schedules, timesheets, approvals, time off, reports, and exports for the employees they can access.
How manager access works
Decide who tracks time, who manages employee time, and which employees each manager can access.
Access level
No administrative access
Administrator
Owner
Delegate employee time while Owners keep access and billing
Administrators handle everyday employee records and time. Owners keep billing, Owner access, and the controls that change who can administer the company.
Employees they can manage
Everyone
Assigned employees
3 employees selectedChoose employees
Let each manager view and manage only the employees they supervise
Use Everyone for company-wide access or Assigned employees to select the employees each supervisor can manage.
Live employee access demo
See how to limit each manager to the employees they supervise.
Open the Employees directory in a working sample account, choose an Administrator, and set their access to Everyone or Assigned employees.
No login or setup required.
9:41
Search employees
PersonAdministrative access
Marcus BrownManages everyoneAdministrator
Priya PatelManages 3 employeesAdministrator
Angela RiveraNo administrative access
Keisha WilliamsNo administrative access
Aaliyah RobinsonManages 2 employeesAdministrator clockspot.com
Employee, Administrator, and Owner
Employees track their own time. Administrators manage assigned employees. Owners manage everyone.
Employee
Their own time
- View their own schedule and timesheet
- Clock in and out when enabled
- Request time entry changes
- Request time off
Administrator
Assigned employees
- Review and edit assigned employees’ time
- Approve timesheets and time off
- Manage assigned employees’ schedules
- View assigned employees’ pay and reports
Owner
Every employee
- Review and edit every employee’s time
- View pay and reports for every employee
- Choose which employees each Administrator manages
- Manage access levels, archiving, and billing
Common questions
Know exactly what each manager can see and change.
- Everyone or assigned employees
- Owners always see everyone
- Employee status stays separate
Can an Administrator manage only selected employees?
Yes. An Owner can choose Assigned employees and select the exact Employees that Administrator can view and manage. Choosing Everyone includes every current Employee and any Employee added later.
Can a manager also clock in and out?
Yes. Employee status and administrative access are separate. Count the person as an Employee and allow clocking when they need their own schedule, timesheet, or time off; their Administrator access remains unchanged.
What can an Administrator do for assigned employees?
Their assigned-employee boundary follows employee profiles, schedules, time records, approvals, time off, reports, exports, Who's Working, and employee kiosk or phone-clock credentials.
What stays under Owner control?
Owners always have access to every Employee. Only Owners can change access levels, archive people, manage other Owners, and manage billing. Company-wide actions that cannot be limited to an existing employee assignment also stay unavailable to an Assigned employees Administrator.
Ready to give each manager access to the right employees?
Start with Everyone or Assigned employees, then let the people closest to the work handle schedules, time records, approvals, time off, and reports.