QuickBooks Online time clock
Employees clock in with Clockspot. Managers review each pay period and preview what will change. Send approved time in a few clicks, or turn on automatic export for future approved pay periods.
Pay period
Aug 10 to Aug 16
Approved hours
118h 45m
Employees
3
Records to update
5
Already up to date
8
Send approved time to QuickBooks
Approval-first export
Maria Acosta40h 0m
Ana Ramos36h 15m
Sergio Romero42h 30mEmployees keep using the Clockspot time clock. Managers correct and approve the source timesheets before the QuickBooks export begins.
Clockspot stops when someone is still clocked in, a timesheet is unapproved, or a required QuickBooks destination is missing.
Maria AcostaMaria AcostaAna RamosAna RamosSergio RomeroSergio Romero (contractor)Match Clockspot employees to QuickBooks employees or contractors once, then keep those choices for the next reviewed period.
Export preview
Choose the exact pay period and inspect what is new, changed, already current, or ready to remove. If the approved time changed or someone edited the record in QuickBooks, Clockspot asks for a fresh review instead of overwriting it silently.
Review 13 time records
Aug 10 to Aug 16
4
New
1
Changed
8
Current
Maria AcostaAug 12, 8h 0mCurrent
Ana RamosAug 13, 7h 30mNew
Sergio RomeroAug 14, 9h 15mChangedA replacement or removal needs a separate review and confirmation before Clockspot changes the QuickBooks record.
QuickBooks Time Activities
Maria AcostaQuickBooks employeeClockspot divides approved paid time using your overtime rules and sends each category to the QuickBooks pay type matched for that employee. Unpaid time off is not sent.
Sergio RomeroQuickBooks contractorService item
General Labor
Every exported Time Activity carries the QuickBooks person you matched and the required service item that describes the work.
Add an optional customer, Class, QuickBooks Location, billable and taxable choices, and a description. Apply the same choices company-wide or set them by Clockspot job.
Export history
Automatic export is optional and applies only to approvals completed after you turn it on. Clockspot waits until every worked timesheet is approved, every time entry is closed, and every required QuickBooks match is ready. If a removal, QuickBooks-side change, or earlier export needs review, Clockspot pauses and notifies administrators.
The sample opens the approved Clockspot timesheets that feed the handoff. Public demo workspaces cannot connect to an Intuit company.
QuickBooks accepted 4 of 5 time records. 1 needs attention.
Retry failed time entriesMaria AcostaAug 12, 8h 0mAddedAna RamosAug 13, 7h 30mUpdatedSergio RomeroAug 14, 9h 15mRetry availableCommon questions
Clockspot sends daily Time Activities for approved paid time. It separates regular time, each configured overtime rate, and paid time off. For QuickBooks employees, each category uses the QuickBooks payroll pay type you matched. Each record also includes the date, duration, matched QuickBooks employee or contractor, and required service item. It can include a customer, Class, QuickBooks Location, billing and tax choices, and a description when configured.
No. The direct connection supports U.S. QuickBooks Online companies. For QuickBooks Desktop, Clockspot can create a separate IIF payroll export file that you download and import.
See payroll export filesNo. Clockspot sends approved regular time, overtime, and paid time off to the QuickBooks pay types you match for each employee. QuickBooks uses its own pay rates and payroll rules to calculate pay, create paychecks, and handle taxes. Clockspot does not create invoices, bills, or payments.
Clockspot keeps the export history and names the recovery action. Retry is offered only for eligible failed rows. Replacing or removing a previously exported record requires a fresh preview and confirmation. The same is true when someone changes the record in QuickBooks.
Start a free Clockspot trial, review one complete pay period, and prepare the approved worked time for QuickBooks Online.