Clock in
Food Access
8:30 AM
Riverbend Community
Clock In
Employee time tracking for nonprofits
Track paid nonprofit staff hours by program before payroll.
Clockspot is an employee time clock. Staff can select a program when they clock in, and managers can review corrections and approvals before exporting hours for payroll.
- Keep employee hours organized by program
- Review corrections before approval
- Export clear payroll records
Job Hours
Food Access86h 24m
Outreach64h 18m
Youth Programs51h 42m
Approvals
Submitted10
Needs review2
Approved8
Clock-in options
Give paid staff three ways to record program hours.
Record program hours from any web browser.
Each employee signs in and chooses the program before clocking in.
Let staff clock in by phone when internet is unreliable.
A personal PIN, the calling number, and an optional voice check help identify the employee and preserve the clock event.
Let on-site staff share one PIN clock.
Choose which employees can use the kiosk. Optional photos add an identity check without blocking the time entry if the camera fails.
One employee record
Keep approved employee time organized by program.
Clockspot jobs are simple labels for work such as Food Access, Training, or Administration. The selected job stays with each time entry through corrections and approval. It does not replace a grant, fund, budget, or accounting code.
Riverbend Community
One paid-staff work record
Choose the program
Food Access
The paid employee selects the program work before clocking in.
Record the shift
8:30 AM to 4:42 PM
Clock-ins, breaks, and the selected job stay with the employee record.
Request a correction
Training began at 3:15 PM
The employee request keeps its reason beside the proposed change.
Approve the hours
Program hours approved
The corrected time and edit history remain available after approval.
Nonprofit customer story
Put employee time logs and shift reports in one place.
“Having time logs and shift reports in one location has helped us tremendously with federal grant reporting requirements.”
Review the workweek
Review program hours before export.
Check program totals, correction history, missing punches, and approvals before exporting employee hours for payroll or reporting.
app.clockspot.com/reports/job-hours
Where Clockspot fits
Track paid employee hours without replacing your nonprofit systems.
Clockspot tracks schedules, clock-ins, corrections, approvals, and employee-time reports. Keep volunteer, donor, grant, accounting, and impact records in the systems you already use.
Clockspot tracks
Paid employee hours for payroll review.
Paid employee schedules and clock-ins
Breaks, program jobs, and notes
Corrections, approvals, and edit history
Employee-time reports and exports
Keep in other systems
Volunteer, donor, grant, and impact records.
Volunteers, opportunities, and service hours
Donors, gifts, campaigns, and memberships
Grants, funds, budgets, and restrictions
Programs, beneficiaries, outcomes, and impact
Explore Riverbend Community
Explore program hours in a working demo.
Open a fictional nonprofit account with program hours, individual time entries, correction history, and records that still need review before export.
No login or setup required.
app.clockspot.com/reports/job-hours
Common questions
Questions about nonprofit staff time.
- Tracks paid employee hours
- Keeps program labels with time entries
- Shows corrections and approval history
Can a nonprofit track paid staff hours by program?
Yes. Set up Food Access, Community Outreach, Youth Programs, Program Administration, or other work areas as Clockspot jobs. The selected job stays with the time entry and appears in the Job Hours report. A Clockspot job is a flat time category, not a grant, fund, budget, or accounting allocation.
Can employees switch programs during a shift?
Yes. An employee can choose a job when clocking in and switch jobs while still clocked in. Each resulting time segment keeps its selected job for manager review and reporting.
Does Clockspot track volunteer hours?
Clockspot tracks employee time. It does not provide volunteer profiles, service-hour verification, opportunity signup, waiver collection, or volunteer communications. Use a volunteer-management system when those records are required.
Does Clockspot manage grants or prove grant compliance?
No. Clockspot can record paid employee time by job and export reports, but it does not manage awards, restricted funds, allowability, indirect costs, budgets, or compliance. Your organization decides how employee-time records support its grant and accounting processes.
Can program managers see only their own staff?
Not currently. Clockspot administrators can see account-wide employee information. Clockspot jobs can organize program work, but they do not create program-limited or location-limited manager permissions.
How do reviewed nonprofit hours reach payroll or reporting?
Employees can request corrections with a reason. Managers review entries and approve the pay period, then download CSV, Excel, or PDF reports or use a configured export file. Clockspot prepares employee-time records but does not process payroll or connect those records to a donor, grant, or accounting system.
Ready to review your next nonprofit workweek in Clockspot?
Invite your paid staff, set up the program labels you need, and review one complete workweek before payroll.