Employee scheduling software
Draft the week, publish it when it is ready, and every employee whose shifts changed hears about it. Each person sees their own shifts and gets a reminder before one starts, and you can require a matching shift before anyone clocks in.
Marcus Brown42h8:00–4:30Weston Medical8:00–4:30Weston Medical9:00–5:00Apex Tower
Priya Patel41h5:00–8:00Weston Medical5:00–8:00Weston Medical9:00–5:00Apex Tower
Angela Rivera30h7:00–3:00Lincoln School7:00–3:00Lincoln SchoolTime offVacation · 8h
Keisha Williams40h10:00–6:00Harbor Mall10:00–6:00Harbor Mall10:00–6:00Harbor Mall
Aaliyah Robinson24h8:00–4:00Coastline FitnessTime offVacation · 8hTime offVacation · 8hBuilding the week
Ana RamosMon, Aug 17Time off you have already recorded shows up on the schedule, so you can see who is away before you give anyone a shift.
This copies last week’s 23 shifts into this week as drafts. Any that would overlap an existing shift are skipped, and nothing is published.
Last week’s shifts come over as drafts. Anything that would overlap a shift you already made is skipped.
Ana RamosSat, Aug 22 · 7:00 PM – 11:00 PM38h2h 00m of weekly overtime at 1.5×
This is a warning only. You can still continue.
Clockspot adds up the hours you have already scheduled that week and tells you how much overtime one more shift would add, while you can still move it.
After you publish
My Schedule shows one person their own week on a phone or a computer: the time, the job, any note you left, and their hours for the week.
Your shift starts in 1 hour7:00 PM · Civic Center, Santa AnaSent to each employee by email or text.
You choose how far ahead the reminder goes out. Clockspot can also prompt someone to clock in when the shift begins, or to clock out once it ends.
Esmeralda VargasNo clock-in for the 5:00 AM shift at Weston MedicalAlert sent at 5:15 AM.
Pick how long to wait past the start time. If nobody has clocked in by then, Clockspot tells you, early enough to find someone else.
Customer story
“By tracking hours and the schedule, I can see exactly when my employees arrive and leave. If they are not on time, I receive an alert so I can find out why.”
Heather Bertsche
HSP
Verified customer
More ways to cover the week
Copy last week or repeat familiar shifts, then use availability checks, employee requests, and Schedule Coverage to finish the week before work begins.
Clockspot checks stated availability, qualifications, time off, overlapping shifts, job access, and projected overtime while you can still choose someone else.
Publish a shift without assigning it. Eligible employees request the work, and you choose who gets it.
Schedule Coverage totals staffed shifts, coverage gaps, awaiting confirmations, and pending requests by day.
Qualification-aware scheduling
Track accepted licenses, certifications, training, and checks on employee profiles. Require them for a Work Type, Job, or Work Site, then let Clockspot evaluate every rule that matches the shift date.
Apply each requirement to a Work Type, Job, or Work Site. Clockspot combines every rule that matches the shift.
Candidate checks use the shift date, so a record that expires before the work begins does not look current.
Shift history records whether each requirement was satisfied or overridden, along with the accepted record or manager reason.
Before payroll
The Schedule vs Actual report puts each employee’s published shifts beside the time they actually recorded. It shows you the shifts nobody worked and the hours nobody scheduled, while the week is still yours to fix.
Schedule history
Change a published shift and Clockspot tells the employees on it. Every update and every cancellation is kept, along with the reason you gave. Open one shift to read its history, or export the whole Schedule Changes report.
Live employee scheduling demo
Open a sample schedule to see the week laid out by employee and by day, the job on each shift, and what every person is scheduled to work.
No login or setup required.
Marcus Brown42h8:00–4:30Weston Medical8:00–4:30Weston Medical9:00–5:00Apex TowerPriya Patel41h5:00–8:00Weston Medical5:00–8:00Weston Medical9:00–5:00Apex TowerAngela Rivera30h7:00–3:00Lincoln School7:00–3:00Lincoln SchoolTime offVacation · 8hKeisha Williams40h10:00–6:00Harbor Mall10:00–6:00Harbor Mall10:00–6:00Harbor MallAaliyah Robinson24h8:00–4:00Coastline FitnessTime offVacation · 8hTime offVacation · 8hCommon questions
No. Employees see only their own published shifts. Managers can build, copy, and revise drafts without changing the visible schedule or sending notifications. An Administrator limited to assigned employees sees only those employees in the schedule.
See manager permissionsYes. An overnight shift’s scheduled hours count on the day it starts, and the hours an employee works count on the calendar day they happen.
Yes. You can restrict clock-in to published shifts, choose how early employees may clock in, and decide whether to block an unmatched clock-in. Clock-out is never restricted.
No. Clockspot refuses a shift that overlaps another one for the same employee, so a double booking never reaches the published schedule. Copying a week skips anything that would overlap rather than stacking it.
Publish the week to your employees, let Clockspot remind them before a shift starts, and see what they worked against what you scheduled before you run payroll.
