Employee scheduling

Plan weekly shifts. Publish schedules.

Build weekly shifts, publish when the schedule is ready, and keep employees up to date when plans change. Then compare scheduled hours with the time employees actually worked.

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Build the schedule

Assign employees, days, times, jobs, and notes.

Publish when ready

Keep drafts private until the schedule is set.

Keep everyone updated

Notify employees about updates and cancellations.

Compare the hours

See scheduled and worked hours side by side.

A clearer workweek

One place to build the schedule and track the hours.

Scheduling and time tracking stay together, so managers can plan the week and review what happened without piecing together separate records.

Schedule the week. Track the hours. See the difference.

Build before you publish

Prepare and review the full week before new shifts appear on employees’ schedules.

Start from last week

Copy the previous schedule into drafts, then change only the employees, times, jobs, or notes that are different.

Keep employees up to date

Notify affected employees when shifts are published, changed, or cancelled.

See how the week actually went

Compare scheduled hours with worked hours, missed shifts, and unscheduled work.

From the first shift to the final hours

Create the schedule, publish it to employees, and see how the plan compares with the hours they recorded.

Build the schedule

Give every shift the details employees need.

Set the days, times, assignments, and notes for each shift. Build the week from scratch or copy last week and adjust what changed.

Add each shiftChoose the employee, day, start time, and end time for the shift.

Include the assignmentAdd an optional job and note so employees know where they are working and what they need.

Reuse last weekCopy the previous schedule into drafts and update only what changed.

See time off while schedulingRecorded time off appears on the schedule so managers can avoid assigning that day.

Share the week

Publish the schedule when it is ready.

Draft shifts remain private while you work. When you publish, employees see their schedules and get notified.

Publish in one stepPublish every waiting draft together and notify each affected employee once.

Give employees a clear scheduleEmployees see their published shifts, total scheduled hours, jobs, and notes for the week.

Keep changes clearUpdating a published shift notifies the employee that the schedule changed.

Cancel a shiftCancelling a published shift removes it from the schedule and notifies the employee.

Review the week

See where scheduled and worked hours differ.

Schedule vs Actual connects published shifts with completed time entries, so managers can review the difference in one report.

Scheduled and workedCompare scheduled minutes, worked minutes, and the difference for each employee.

Missed shiftsFind published shifts that ended without a completed time entry overlapping them.

Unscheduled workSee completed time entries that did not overlap any published shift.

Optional schedule controlsIf your process requires it, limit clock-ins to published shifts and set how early employees can clock in.

Common questions

Answers to common employee scheduling questions.

Private drafts
Schedule notifications
Plan-versus-actual reports

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Can employees see draft shifts?

No. Employees see only published shifts. Managers can build and revise drafts without sending schedule notifications.

What happens when a published shift changes?

Clockspot notifies the affected employee when a published shift is updated or cancelled. Employees can receive email notifications and optionally add text messages in their preferences.

Does the schedule control when employees can clock in?

Not by default. Employers can optionally restrict clock-in to published shifts, set an early clock-in window, and decide whether unmatched clock-ins are blocked. Clock-out is never restricted.

Can I compare the schedule with actual hours?

Yes. Schedule vs Actual shows scheduled time, worked time, the difference, missed shifts, and unscheduled work for the selected dates.

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Schedule employees and track their hours.

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