Payroll reports

Payroll reports from approved employee time.

Turn reviewed time entries into payroll-ready hour reports and payroll import files. Clockspot helps managers check open shifts, approvals, overtime, time off, and job detail before downloading the payroll handoff.

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Approved hours

Review time before it becomes payroll.

Overtime totals

See regular, overtime, and time off totals.

Job detail

Keep job hours available when you use jobs.

Payroll export

Download payroll import files after review.

Payroll report benefits

Get the pay period ready before payroll.

Payroll is easier when the report is built from reviewed time instead of text messages, paper notes, and last-minute fixes.

Review hours, approvals, and exceptions in one workflow.

See what needs review

Open shifts, missing approvals, and corrections can be handled before the report is exported.

Summarize the period

Review employee hours for the selected pay period, including regular, overtime, and time off totals.

Keep job context

When jobs are used, payroll reports can sit alongside job-costing reports for the same period.

Export cleanly

Download payroll import files or report exports after time cards are reviewed, approved, and ready to hand off.

Customer story

This program is easy for the employees to use, and for my bookkeeper to run payroll and overtime reports. Very user friendly, and we love it.

Karen Fuller

Summit County Mountain Retreats

How payroll reports work in Clockspot

Review the period, resolve exceptions, then export the report that payroll needs.

Prepare the period

Clean up the source time records first.

Payroll reports are most useful after managers review the entries that feed them.

Open shiftsFind entries that still need a clock-out before the period closes.
Correction requestsApprove or reject employee edit requests before the report is final.
Time card approvalsUse approvals so managers know which employee time cards are ready for payroll.
Time off entriesApproved time off can be included with the rest of the pay period.

Read the report

Review the totals that payroll depends on.

Clockspot reports help you inspect the pay period before the numbers leave the time clock.

Employee totalsSee hours by employee for the selected date range.
Regular and overtimeReview regular and overtime totals based on your workspace settings.
Approval statusKnow whether the period is fully approved or still in review.Job companion reportsUse job costing when you also need hours by job, project, or client.

Export

Download payroll files for your provider.

Create a payroll export profile for your provider, then download a file from Payroll Summary after review. Clockspot does not run payroll for you; it creates files you import into your payroll process.

Provider formatsUse profiles for ADP RUN, Gusto Smart Import, Paychex Flex, SurePayroll, QuickBooks Desktop IIF, or CSV.
Report exportsDownload CSV, Excel, or PDF reports for review packets and accountant requests.
Source records stay visibleTime entries, approvals, and edit requests remain available when questions come up.
No payroll processingClockspot tracks time and exports records; it does not calculate taxes or send payroll.

Payroll report questions

Questions about payroll reports.

  • Provider export files
  • Approval status
  • Overtime totals
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Does Clockspot run payroll?

No. Clockspot tracks employee time and creates payroll-ready reports. It does not calculate payroll taxes, move money, or replace your payroll provider.

Can managers approve time before the payroll report?

Yes. Managers can use time card approvals before exporting so the report is based on reviewed employee time.

Can I export payroll reports?

Yes. Download the review report as CSV, Excel, or PDF. For payroll handoff, create a payroll export profile and download an import file from Payroll Summary.

Which payroll export formats are available?

Clockspot supports CSV, ADP RUN, Gusto Smart Import, Paychex Flex, SurePayroll, and QuickBooks Desktop IIF profiles. Provider imports can vary by account, so use your provider template or setup instructions as the final check.

Can payroll reports include jobs?

Payroll reports focus on employee hour totals. When you also need job, client, or project hours, use the Job Costing report for the same period.

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