Clock in
Willow House
6:58 AM
Morning shift
Clock In
Assisted living and group home time clock
Track care staff hours across homes and facilities before payroll.
Publish direct-care staff schedules, record punches at each home, review breaks and corrections, and export approved employee hours. Resident care stays in your care system.
- Shared house kiosk
- Overnight shift records
- Reviewed hours for payroll
Who's Working
Maya ThompsonWorking
Nia HendersonOn break
Tiana BrooksScheduled
Schedule
Morning7 AM–3 PM
Evening3 PM–11 PM
Overnight11 PM–7 AM
Clock-in choices
Give each home a practical way to record staff time.
Let employees clock in from their own browser.
The employee chooses the house job. When they share location, the clock event can be checked against your clock-in rules.
Let staff clock in with a phone call.
A personal PIN, the calling number, and an optional voice check help identify the employee and preserve the clock event.
Run a shared PIN clock at the house.
Choose which employees can use the kiosk. Optional photos add an identity check, while camera trouble never blocks the time entry.
Shift change
Compare house schedules with recorded staff hours before payroll.
Publish morning, evening, and overnight shifts, see who is clocked in, and compare the schedule with the time employees record. Clockspot gives the office one account-wide view, so payroll review does not have to be pieced together house by house.
- Employees can see their published house shifts
- Managers can review scheduled and recorded hours
Willow House
Published staff schedule
Morning
7:00 AM to 3:00 PM
Maya Thompson
Clocked in 6:58 AMEvening
3:00 PM to 11:00 PM
Andre Lewis
ScheduledOvernight
11:00 PM to 7:00 AM
Tiana Brooks
ScheduledClockspot keeps the planned shift and employee time together. Care notes and resident handoff details stay in the system your team uses for care.
Direct-care staff qualifications
Schedule each house shift with the staff qualifications it requires.
Record CPR, first aid, and medication authorization dates on employee profiles. Apply a requirement to a support activity, program, or home so Clockspot checks every rule that matches the shift.
CPR and first aidMedication administration authorization
Use rules that match the work
Apply each requirement to a Work Type, Job, or Work Site. Clockspot combines every rule that matches the shift.
Catch missing or expired records early
Candidate checks use the shift date, so a record that expires before the work begins does not look current.
Keep each scheduling decision with the shift
Shift history records whether each requirement was satisfied or overridden, along with the accepted record or manager reason.
app.clockspot.com/qualifications
Correction to approval
Fix missed overnight clock-outs before payroll.
Employees can request a missed clock-out correction and explain what happened. Managers review the request and edit history, approve the workweek, and export reviewed hours as CSV, Excel, or PDF. That keeps the exception and its resolution together before payroll, while the employer still decides which sleep or break time is compensable.
Willow Care Homes
One overnight exception
Recorded shift
Overnight at Maple House
10:57 PM to 7:12 AM · 30m break
Employee request
Missed clock-out corrected
Reason stays with the request
Manager review
Workweek approved
Correction and history remain visible
Payroll record
Approved hours exported
CSV, Excel, or PDF reporting
A clear system boundary
Use Clockspot for staff time, not resident care.
Keep one focused employee-time record beside the care, clinical, and billing systems your organization already depends on.
Clockspot owns
The employee work record
- Employee schedules and time off
- Clock-ins, breaks, and house labels
- Correction reasons and edit history
- Timesheet approvals and payroll exports
Your care system owns
The resident care record
- Resident records and care plans
- Clinical documentation and medications
- EVV visits and healthcare billing
- Incident and service-delivery records
Explore Willow Care Homes
Inspect a real house-to-payroll workweek.
Move from current staff status to the published schedule, recorded house shifts, and a payroll summary in a complete residential-care demo account.
No login or setup required.
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Working now
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Scheduled today
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Common questions
See whether Clockspot fits the way your homes track staff time.
- Built for employee time records
- Works across houses and shifts
- Keeps every correction reviewable
Does Clockspot replace our care-management or EVV system?
No. Keep resident records, care plans, clinical documentation, medications, service delivery, EVV, and healthcare billing in the systems built for them. Clockspot handles employee schedules, time, breaks, corrections, approvals, and payroll reports.
Can staff share a time clock at each house?
Yes. A tablet or computer can run the Clockspot kiosk, and each employee uses a personal PIN. You can choose which employees appear on a particular kiosk.
Can we keep the house name with each shift?
Yes. Set up houses or programs as Clockspot jobs. The selected job stays with the time entry and can be reviewed in job-hours and labor reports.
Can employees record mileage when covering another home?
Yes. Employees can record a work trip’s date, distance, purpose, origin, destination, and optional house job or work site. Managers get one reviewable history for reimbursement or business-mileage preparation without continuously tracking the employee’s route.
How does Clockspot handle overnight shifts and sleep time?
Clockspot records start and end times across midnight, along with any recorded breaks and later corrections. Your organization remains responsible for deciding which sleep, break, or on-duty time is compensable under the rules that apply to the work.
Does Clockspot continuously track employees with GPS?
No. When an employee clocks in or out from their own account and shares location access, Clockspot can record that event’s coordinates and compare them with GPS areas configured for Work Sites. It does not create a live route or breadcrumb trail.
How do corrected hours reach payroll?
Employees can request a correction with a reason. Managers review the request and approve the workweek, then use payroll reports or a configured export file. Clockspot prepares employee-time records but does not process payroll.
Ready to review your next house workweek in Clockspot?
Invite your staff, choose how each home records time, and review one complete workweek before payroll.