Clock in
Front Desk
11:20 AM
Harborlight Hotel
Clock In
Hotel time clock software
Keep every hotel shift reviewable around the clock.
Schedule housekeeping, front desk, maintenance, breakfast, banquet, and overnight staff. Review recorded time, corrections, and approvals before payroll.
- One clock for every department
- Overnight shifts stay reviewable
- Approve hours before payroll
Who’s Working
HousekeepingClocked in
Front DeskClocked in
MaintenanceOn break
Job hours
Housekeeping58h 15m
Front Desk47h 30m
Night Audit41h 45m
Clock-in options
Give every shift one accountable way to start.
Let employees clock in from their own browser.
The employee chooses the department job. When they share location, the clock event can be checked against your clock-in rules.
Give voice-only staff a phone call option.
A personal PIN, the calling number, and an optional voice check help identify the employee and preserve the clock event.
Share one PIN clock in the staff area.
Choose which employees can use the kiosk. Optional photos add an identity check, while camera trouble never blocks the time entry.
One property day
See the early crew, day departments, and overnight desk in one schedule.
Build assigned or open shifts for the departments you operate, publish the week, and collect confirmations or employee requests. Cross-midnight shifts remain attached to the day they begin.
- Repeat dependable department shifts without rebuilding the week
- Check availability, time off, conflicts, and overtime before assigning
- Keep open shifts, confirmations, and can’t-work reports in one attention queue
Harborlight Hotel
Published department schedule
5:00 AM12:00 PM6:00 PM7:00 AM
Breakfast5am–12pm
Front Desk7am–3pm
Housekeeping8am–4pm
Maintenance9am–5pm
Banquets3pm–11pm
Night Audit11pm–7am
Clockspot shows the employee schedule and recorded time. Your hotel decides the staffing plan.
Department review
See the shift, department, and review state together.
Clockspot keeps the selected department job with the time entry, then carries that record into schedule comparison and payroll review.
app.clockspot.com/reports/job-hours
Job hours
Timesheet approval
5 of 7 employees have approval for the full period.
See what needs approval
Job hours
Jul 27 – Aug 2, 2026
Total hours267h 45m
Jobs worked7
Employees7
Without a job0m
JobHoursEmployees
HousekeepingHK58h 15m4
Front DeskFD47h 30m3
Night AuditNIGHT41h 45m3
MaintenanceMAINT38h2
Hotel AdministrationADMIN32h 15m2
BanquetsBANQ28h 30m3
BreakfastBRKFST21h 30m2
Total267h 45m
Before payroll
Resolve the overnight exception while the record is still clear.
Compare published shifts with completed work, collect a correction reason, review breaks and overtime, then approve the period. Clockspot preserves the work record. Your hotel remains responsible for the pay rules that apply.
Harborlight Hotel
One night-audit time record
Schedule vs actual
Overnight clock-out missing
The completed schedule and recorded time no longer match.
Employee request
7:08 AM clock-out requested
The reason stays attached to the requested correction.
Manager review
Correction and break reviewed
Edit history remains available after the workweek is approved.
Payroll handoff
Approved hours ready to export
Use CSV, Excel, PDF, or a configured export file.
When a department shift begins
Team Updates give hotel employees the property instructions that apply to their shift.
Clockspot shows the matching update after an employee clocks in. Use it for facility or operating changes employees need at the start of work.
Put property changes where employees begin work
Reduce department calls and repeated reminders
See who confirmed the update and who is still waiting
9:41
Your clock-in is recordedTime recorded at 8:02 AM
Update for this work
This update matches the work you just clocked into.
Housekeeping morning shift
Use the west service elevator
The east service elevator is offline until maintenance is finished.
Finish laterConfirm I’ve read this
clockspot.com
A focused system boundary
Track staff time beside the systems that run the hotel.
Clockspot keeps the employee work record clear. Your PMS, POS, guest, room, and property-operations tools keep doing their own jobs.
Clockspot owns
The employee time record
- Employee schedules and published shifts
- Clock-ins, breaks, and department jobs
- Corrections, approvals, and edit history
- Overtime and payroll-ready reports
Hotel systems own
The property and guest record
- Reservations, rooms, rates, and occupancy
- Guest requests, messages, and service recovery
- Housekeeping tasks and maintenance work orders
- POS sales, tips, payments, and event orders
Explore Harborlight Hotel
Follow one hotel workweek from schedule to payroll review.
Inspect the published department schedule, current staff status, schedule-versus-actual report, and payroll readiness in a complete fictional hotel account.
No login or setup required.
9:41
Jul 27 – Aug 2
EmployeeMon 27Tue 28Wed 29
Marcus Brown42h8am–4:30pm
Housekeeping
8am–4:30pm
Housekeeping
9am–5pm
Confirmed
Front Desk
Priya Patel41h5am–8am
Housekeeping
5am–8am
Housekeeping
9am–5pm
Front Desk
Angela Rivera30h7am–3pm
Night Audit
7am–3pm
Night Audit
Time off
Vacation · 8h
Keisha Williams40h10am–6pm
Maintenance
10am–6pm
Draft · Maintenance
10am–6pm
Maintenance
Aaliyah Robinson24h8am–4pm
Breakfast
Time off
Vacation · 8h
Time off
Vacation · 8h
clockspot.com
Common questions
See whether Clockspot fits your hotel’s timekeeping.
- Built for employee time records
- Works across departments and shifts
- Keeps corrections reviewable
Can we track hours by hotel department?
Yes. Set up Housekeeping, Front Desk, Maintenance, Breakfast, Banquets, Night Audit, or other work areas as Clockspot jobs. The selected job stays with the time entry and appears in Job Hours and labor reports.
Can Clockspot record overnight hotel shifts?
Yes. Published shifts and recorded time can cross midnight. Schedule vs Actual can compare the completed shift with worked time, and payroll reports include the resulting hours. Clockspot does not calculate a hotel-specific shift differential.
Can hotel staff share a time clock with photos?
Yes. Register a tablet or computer as a shared kiosk, and each employee uses a personal PIN. Photo capture is optional for each kiosk. A camera problem is recorded for review but never blocks the employee from clocking in or out.
Does Clockspot connect to our hotel PMS or POS?
Clockspot does not currently offer hotel PMS or POS integrations. Keep reservations, rooms, guest requests, sales, tips, and property operations in the systems built for them, and use Clockspot for employee schedules and time records.
How do reviewed hotel hours reach payroll?
Employees can request corrections with a reason. Managers review the entries and approve the pay period, then download CSV, Excel, or PDF reports or use a configured export file. Clockspot prepares the records but does not process payroll.
Ready to review your next hotel workweek in Clockspot?
Invite your staff, choose how they clock in, and review one complete property workweek before payroll.