Clock in
Front Desk
7:00 AM
Harborlight Hotel
Clock In
Hotel time clock software
Keep every hotel shift reviewable around the clock.
Schedule housekeeping, front desk, maintenance, breakfast, banquet, and overnight staff. Review recorded time, corrections, and approvals before payroll.
- One clock for every department
- Overnight shifts stay reviewable
- Approve hours before payroll
Who's Working
HousekeepingClocked in
Front DeskClocked in
MaintenanceOn break
Job Hours
Housekeeping172h 45m
Front Desk114h 38m
Night Audit82h 28m
Clock-in options
Give every shift one accountable way to start.
Let employees clock in from their own browser.
The employee chooses the department Job. When they share location, the clock event can be checked against your clock-in rules.
Give voice-only staff a phone call option.
A personal PIN, the calling number, and an optional voice check help identify the employee and preserve the clock event.
Share one PIN clock in the staff area.
Choose which employees can use the kiosk. Optional photos add an identity check, while camera trouble never blocks the time entry.
One property day
See the early crew, day departments, and overnight desk in one schedule.
Build shifts for the departments you operate, publish the week, and let employees see their assignments. Cross-midnight shifts remain attached to the day they begin.
- Draft changes stay private until the week is published
- Time off appears beside the schedule before you add a shift
- Projected overtime warnings stay advisory
Harborlight Hotel
Published department schedule
5 AMNoon6 PM7 AM
Breakfast5:00 AM to 12:00 PM
Front Desk7:00 AM to 3:00 PM
Housekeeping8:00 AM to 4:00 PM
Maintenance9:00 AM to 5:00 PM
Banquets3:00 PM to 11:00 PM
Night Audit11:00 PM to 7:00 AM
Clockspot shows the employee schedule and recorded time. Your hotel decides the staffing plan.
Department review
See the shift, department, and review state together.
Clockspot keeps the selected department Job with the time entry, then carries that record into schedule comparison and payroll review.
app.clockspot.com/reports/job-hours
Before payroll
Resolve the overnight exception while the record is still clear.
Compare published shifts with completed work, collect a correction reason, review breaks and overtime, then approve the period. Clockspot preserves the work record; your hotel remains responsible for the pay rules that apply.
Harborlight Hotel
One night-audit time record
Schedule vs actual
Night Audit clock-out missing
The completed schedule and recorded time no longer match.
Employee request
7:08 AM clock-out requested
The reason stays attached to the requested correction.
Manager review
Correction and break reviewed
Edit history remains available after the workweek is approved.
Payroll handoff
Approved hours ready to export
Use CSV, Excel, PDF, or a configured export file.
A focused system boundary
Track staff time beside the systems that run the hotel.
Clockspot keeps the employee work record clear. Your PMS, POS, guest, room, and property-operations tools keep doing their own jobs.
Clockspot owns
The employee time record
- Employee schedules and published shifts
- Clock-ins, breaks, and department Jobs
- Corrections, approvals, and edit history
- Overtime and payroll-ready reports
Hotel systems own
The property and guest record
- Reservations, rooms, rates, and occupancy
- Guest requests, messages, and service recovery
- Housekeeping tasks and maintenance work orders
- POS sales, tips, payments, and event orders
Explore Harborlight Hotel
Follow one hotel workweek from schedule to payroll review.
Inspect the published department schedule, current staff status, schedule-versus-actual report, and payroll readiness in a complete fictional hotel account.
No login or setup required.
app.clockspot.com/schedule
Common questions
Get straight answers about hotel staff time.
- Built for employee time records
- Works across departments and shifts
- Keeps corrections reviewable
Can we track hours by hotel department?
Yes. Set up Housekeeping, Front Desk, Maintenance, Breakfast, Banquets, Night Audit, or other work areas as Clockspot Jobs. The selected Job stays with the time entry and appears in Job Hours and labor reports.
Can Clockspot record overnight hotel shifts?
Yes. Published shifts and recorded time can cross midnight. Schedule vs Actual can compare the completed shift with worked time, and payroll reports include the resulting hours. Clockspot does not calculate a hotel-specific shift differential.
Can hotel staff share a time clock with photos?
Yes. Register a tablet or computer as a shared kiosk, and each employee uses a personal PIN. Photo capture is optional for each kiosk. A camera problem is recorded for review but never blocks the employee from clocking in or out.
Can separate property or department managers see only their own teams?
Not currently. Clockspot administrators can see account-wide employee information. Jobs and clock locations can organize departments or properties, but they do not create location-limited manager permissions.
Does Clockspot connect to our hotel PMS or POS?
Clockspot does not currently offer hotel PMS or POS integrations. Keep reservations, rooms, guest requests, sales, tips, and property operations in the systems built for them, and use Clockspot for employee schedules and time records.
How do reviewed hotel hours reach payroll?
Employees can request corrections with a reason. Managers review the entries and approve the pay period, then download CSV, Excel, or PDF reports or use a configured export file. Clockspot prepares the records but does not process payroll.
Ready to review your next hotel workweek in Clockspot?
Invite your staff, choose how they clock in, and review one complete property workweek before payroll.