Free Time Tracking Tools

Use these when you need a quick number. Estimate overtime, PTO, final pay, and time card totals with calculators that show the math and cite their sources. Every claim is fact-checked.

Built from current law

Standards every tool on this page meets:

  • Statute citations, not generic templates. Each tool cites the specific .gov source — California DIR, Washington L&I, NYC DCWP, Maryland DOL, statute text — for every per-state claim.
  • State-aware. Where US wage-hour law varies by jurisdiction (most of it does), the tool picks the right rule. California's 90-day waiting period under Labor Code §246(c) doesn't get averaged with New York City's zero-waiting ESSTA into a "national norm."
  • Fact-checked periodically. Each tool's methodology page lists its most recent verification date and the .gov pages we read. Updates are logged with the specific corrections applied.
  • Transparent assumptions. Each tool documents what's modeled and what isn't, so readers can verify the math matches their situation rather than trusting an opaque answer.

Tools

Frequently asked questions

Are these tools really free?

Yes — no signup, no email required, no paywall. Each tool renders entirely in the browser; there's no server-side calculation that could gate access. Clockspot's product (the time-tracking platform) is what we sell; these tools are reference utilities we publish for hourly-team operators dealing with the same compliance issues we built Clockspot to handle.

How accurate are the calculators?

Accurate enough for orientation, not for payroll. Each tool publishes its own methodology page documenting what's modeled and what isn't (see the PTO Accrual Calculator's /methodology subpage for the canonical example). For payroll-grade per-employee balance tracking, payroll software is the right answer; these are quick-orientation tools.

How is the per-state data sourced?

Primary sources only — state department-of-labor FAQs (California DIR, Washington L&I, NYC DCWP, Maryland DOL, etc.), statute text, and DOL Wage and Hour Division references for federal rules. Each tool's methodology page lists the specific .gov pages verified during its most recent fact-check.

How often are the tools updated?

Reviewed at least annually plus after major state legislation. Each fact-check pass is logged in the tool's internal documentation with a date and the specific corrections applied. When a state law changes, both the tool's data and the companion article (overtime, breaks, sick leave) are updated in the same change.

What's the difference between the tools and the articles?

The tools answer "what's MY number?" for a specific employee or scenario — pick your state, enter your schedule, see your projection. The articles answer "what's the LAW?" — federal baseline, state-by-state coverage, recent court cases, named settlements. Each tool links to its companion article for full legal context.

Related

Articles

Time-tracking guides for US employers, including wage-and-hour rules, payroll-ready workflows, and industry-specific buying advice.

Quick-read articles

Wage-and-hour questions answered for US employers, with every claim fact-checked.

Research

The original wage-and-hour law for US employers, with every claim fact-checked.

Templates

Copyable time-tracking policies, forms, worksheets, checklists, and notes for small-business employers.

About Clockspot

Clockspot helps small businesses track employee time and keep payroll-ready records. Used in all 50 states since 2007, we focus on getting time and pay right — including the wage-and-hour rules that shape both.

These tools turn wage-and-hour rules into numbers employers can use: overtime, PTO, final pay, time card totals, and other calculations where the formula matters. Each one shows the math and cites its sources.