Time Clock
8:52 AM
Job
Cedar Grove Office
Clock In
Employee time clock for medical practices
Track medical practice hours and fix timesheet mistakes before payroll.
Nurses, medical assistants, and front desk staff clock in at the office. The office manager sees weekly hours, overtime, and forgotten clock-ins before payroll.
- Keep clock-ins at the office
- See weekly hours
- Approve before payroll
My Timesheet
This workweek
42h 30m
Regular40hOvertime2h 30m
Approvals
Needs review2
Approved5
A clearer medical practice workweek
Catch overtime and forgotten clock-ins before payroll.
Each employee clocks in with their own account or a personal PIN. Clockspot keeps one record of their hours through corrections and approval, so payroll starts with a reviewed workweek.
Keep clock-ins at the office, not the parking lot
Approve the office network or a GPS area around the building, then warn about or block clock-ins from anywhere else.
Spot overtime before the pay period closes
Current regular and overtime totals make early prep, late visits, and Saturday hours easier to spot.
Fix a forgotten clock-in with the reason attached
The employee requests the right time, the manager reviews it, and the decision stays with the timesheet.
Current hours for the whole practice
See who worked, how long, and what still needs attention.
Review the workweek by employee or office location before longer days and unfinished entries become payroll cleanup.
See current hours before the week closes
Regular time, overtime, and open shifts stay visible while there is still time to review them.
Review clinical and office staff together
Medical assistants, nurses, lab, reception, records, and billing remain in one employee-time view.
Keep the office location with each entry
When staff work at more than one office, the location stays beside their name and recorded hours.
app.clockspot.com/time-entries
Time Entries
EmployeeDate DayInOutDurationBreaksJobApproval
Marcus Brown
Priya Patel
Angela Rivera
Keisha Williams
Aaliyah Robinson
Sandra Ortiz
Tuan Le
Marcus Brown
Priya Patel
Serving medical practices since 2007
Replace paper timesheets with one payroll report for every location.
“Previously, our office manager spent all morning on payroll Mondays computing time entered on paper sheets in a looseleaf binder. Now, she and our managing partners have immediate access to a daily payroll report, even with employees timing in/out from different locations. Entering employee time into our payroll system is a snap.”
Corrections that stay reviewable
Fix forgotten clock-ins before they slow down payroll.
Staff explain a forgotten clock-in, a late finish, or another change. The manager compares the request with the original entry and decides before the pay period closes.
Find open shifts and forgotten clock-outs
Incomplete entries remain visible before the workweek becomes a payroll question.
Keep the employee reason with the request
Review the original time, requested change, and manager decision together.
Preserve the history after the correction
The finished entry stays connected to the request that produced it.
app.clockspot.com/edit-requests
Edit Requests
Pending2History6 Search Select
Keisha Williams
Thu, Jul 30 · Bloomfield Office
Clock in
Original
9:12 AM
Requested
8:58 AM
Duration
Original
1h 45m
Requested
1h 59m
Employee reason
Forgot my phone at the front desk
Marcus Brown
Sat, Aug 1 · Cedar Grove Office
Clock out
Original
Missing
Requested
5:04 PM
Duration
Original
Missing
Requested
9h 4m
Employee reason
Phone died before I could clock out
A focused employee time clock
Use Clockspot for employee hours without replacing your practice software.
Clockspot keeps staff time ready for payroll review. Your EHR or practice system keeps patients, appointments, clinical records, and billing.
Clockspot handles
Employee hours for payroll review.
Clock-ins and current weekly hours
Staff hours by employee and office location
Corrections, approvals, and payroll reports
Your practice system keeps
Patients and practice operations.
Patients and provider schedules
Clinical records and care documentation
Insurance, patient billing, and collections
Payroll readiness
Hand reviewed hours to the payroll service you already use.
Check every office for unfinished entries and resolve what needs attention. Then download approved hours as one import file for QuickBooks Desktop, ADP RUN, Gusto, Paychex, SurePayroll, or a flexible CSV. QuickBooks Online connects directly.
See what still needs attention
Open shifts, missing approvals, and incomplete pay details stay visible before export.
Count approved time off with worked hours
Staff request time off, the manager approves it, and balances follow your accrual policy. Approved paid time off appears in the payroll totals.
More on time off trackingDownload one file for your payroll service
Approved hours arrive in the format your payroll service imports, so nobody retypes the workweek.
app.clockspot.com/reports/payroll-readiness
Payroll Readiness
Payroll close review
Jul 27 – Aug 2, 2026 · Updated 10:04 AM
StatusBlocked
Blockers2
Warnings1
Paid work267h 45m
Overtime3h 30m
Gross pay$7,842.50
Resolve blockers before closing payrollStart with the blocker rows below, then clear remaining warnings.
Review queue
Blockers first, followed by warnings and informational records.
3 shown
PriorityEmployeeIssueDateNext step
BlockerApprovalsPriya PatelWaiting on employee correctionThe employee needs to correct and resubmit this timesheet for Jul 27 – Aug 2, 2026 before payroll.Aug 1
Priya PatelWaiting on employee correctionThe employee needs to correct and resubmit this timesheet for Jul 27 – Aug 2, 2026 before payroll.Aug 1BlockerTime entriesTuan LeMissing clock-outThis time entry has no clock-out time.Aug 2
Tuan LeMissing clock-outThis time entry has no clock-out time.Aug 2WarningTime entriesTuan LePending edit requestA time-entry correction request is awaiting manager review.Aug 2
Tuan LePending edit requestA time-entry correction request is awaiting manager review.Aug 2At office close
Work Checklists keep administrative opening and closing routines consistent.
Clockspot opens the checklist that applies when an employee clocks out from their own account. Use it for administrative routines, and keep patient and clinical details in the medical record system.
Give employees the same office closeout steps
Bring supply or facility issues into view quickly
See which checklists were submitted and which are still waiting
9:41
Administrative steps before clock-out
- 1Front desk closeout completedDoneFlag
- 2Shared areas reset for tomorrowDoneFlag
- 3Supply or facility issue reportedDoneFlag
clockspot.com
Live medical office demo
Explore a medical practice workweek in Clockspot.
Open the employee clock, current timesheet, time entries, and approvals in a working Cedar Grove Pediatrics sample account.
No login or setup required.
9:41
Clocked in since 8:52 AM
02:28
Cedar Grove OfficeClick to correct
Start breakClick to start
Shift noteClick to edit
HandoffLeave a note for whoever works this job next
clockspot.com
Common questions
Get clear answers about medical practice time tracking.
- Shared kiosk or browser
- Current weekly hours
- Corrections keep their history
Is Clockspot medical practice management software?
No. Clockspot tracks employee time for payroll review. It does not replace your EHR or the software you use for patients, appointments, clinical records, insurance, or billing.
Can staff share one clock-in device?
Yes. Run a shared kiosk on a tablet or computer. Each employee clocks in with a personal PIN, and the kiosk can take a photo at each clock-in. Staff can also clock in from an office computer or their own phone.
Can we make sure staff clock in at the office?
Yes. Approve the office network, a browser on an office computer, or a GPS area around the building. Then choose whether a clock-in from anywhere else is allowed, recorded with a warning, or blocked. If you publish a schedule, you can also limit clock-ins to scheduled shifts. Clock-out is never blocked.
Can we track staff at more than one office location?
Yes. Add each office location, keep the location with every time entry, and review staff who split their week between offices.
What happens when someone forgets to clock in?
The employee clocks in when they remember, then requests the right time with a reason. The manager compares the request with the recorded time and approves or rejects it. If a whole shift is missing, the manager can add it to the timesheet.
What other kinds of practices use Clockspot?
Chiropractic, optometry, orthodontic, and physical therapy offices use Clockspot, and so do pharmacies. Our first customer, in 2007, was a pediatric clinic with two locations.
Which payroll services does Clockspot work with?
QuickBooks Online connects directly. For QuickBooks Desktop, ADP RUN, Gusto, Paychex, or SurePayroll, download approved hours as one import file. A flexible CSV covers other payroll services. You run payroll in the service you already use.
Ready to review your next employee pay period in Clockspot?
Invite your medical office staff, choose how they clock in, and review one completed workweek before payroll.