Priya PatelReady to clock in8:42AMFriday, July 31
Weston MedicalChange job
Clock in
Clock in from a phone or computer
Employees choose the job they are working on and an optional work type from the browser they already use.
Clockspot features
Employee time clock features that organize hours for payroll.
Employees clock their hours, managers review and approve them, and you export payroll-ready reports. The sections below cover every step, from the clock-in itself to the rules and alerts that catch problems before payday.
9:41
This workweekAll employees
EmployeeDateDayInOut
Marcus BrownAug 4Tue8:02 AMClocked in
Priya PatelAug 4Tue7:58 AM11:05 AM
Angela RiveraAug 4Tue8:24 AMClocked in
Keisha WilliamsAug 3Mon8:37 AM10:52 AM
Aaliyah RobinsonAug 3Mon8:45 AM1:15 PM
Sandra OrtizAug 3Mon9:01 AM11:31 AM clockspot.com
Collect time
Choose how your employees clock in.
Priya PatelReady to clock inWeston Medical · 500 ft
Priya PatelClocked in · 8:42 AMLocation matched
GPS confirms employees are where they say they are
Every clock-in records GPS location, IP address, and device details, and geofences flag anyone clocking in from outside.
Phone clock1 (650) 900-2015
On the call0:42
Employee ID116
Private PIN••••
Voice checkRecorded
Call in from any cell phone or landline
Employees enter an ID and PIN and complete a recorded voice check, so phone punches are verified too.
Organize work
See where employee time goes.
Jobs Add job
104Weston Medical8 employees
212Apex Tower5 employees
305TrainingEveryone
Organize jobs by client and service
Group related jobs under each client, add optional work types for services or tasks, and choose which employees can record time to each job.
Job costsThis workweek
Total wages · 3 jobs$3,650182h 30m
Weston Medical72h 30m$1,450
Apex Tower58h 15m$1,165
Lincoln School51h 45m$1,035
See what each job cost you in employee wages
Pay rates apply to the hours recorded on each job, with overtime broken out. Export the detail for client billing or internal review.
Work Site activity3 active sites
Main Office12 clocked in · All within range
Harbor Mall7 clocked in 1 warning
Weston Medical4 clocked in · All within range
Know who is clocked in at every worksite right now
Every site rolls up to one account. GPS, IP address, and device context sit behind each punch, and warnings flag clock-ins outside the range.
Live kiosk demo
Turn any tablet into an employee time clock kiosk.
Employees choose their name, clock in or out, enter a personal PIN, and take an optional verification photo from one shared screen. Each punch becomes a time record managers can review before payroll.
No login or setup required.
Light Dark
8:41 AM
Monday, July 27
Main Office
Maria Acosta
Ana RamosLunch
Sergio RomeroClocked in
Esmeralda VargasReview records
Review the workweek before approving timesheets.
Angela RiveraFriday, July 31 · Weston MedicalPendingClock-out5:00 PM
Requested5:14 PM
Reason: Finished the shift before I remembered to clock out.
DenyApprove change
Employees request corrections, so you never type them in
Each request arrives with a reason and the original time beside it, ready for you to approve or deny.
Jul 27 – Aug 2 Publish week (4)
MTWTF
8–4:308–4:308–4:30
6–26–2
8–5
8–4:308–4:308–4:306–26–28–5Build the week's schedule and catch coverage gaps before work starts
Repeat dependable shifts, check availability and conflicts, publish assigned or open work, collect responses, and compare scheduled hours with worked hours.
Time offAvailable balances
VacationNext accrual Aug 15 · +4h34h
Sick timeNext accrual Aug 15 · +2h18h
Request time off
Employees request time off and check their own balances
Requests for paid or unpaid time off come to you for approval, with accrual rules applied and approved hours connected to schedules and payroll.
Complete records
Every correction, break, and photo stays on the record.
Audit trailJul 27 – Aug 2
Clock-out · 5:00 → 5:14 PMAngela Rivera · approved by you · Aug 1
Clock-in · 8:00 → 7:45 AMMarcus Brown · changed by you · Jul 30
Every timesheet edit keeps its before and after
Each change keeps the field it touched and the person who made it. Correction requests stay on the record, including the ones you turn down.
BreaksFriday, July 31
Morning breakPaid · 10m
LunchUnpaid · 30m · 12:03–12:33Recorded
Breaks show on the timesheet managers review
Track paid and unpaid breaks
Employees record breaks from the clock. Each break shows on the timesheet with its length and whether it is paid.
Verification photoTaken at clock-in
Maria Acosta8:41 AM · Main Office kioskOn the record
Verify who clocked in with a photo
Employees can take an optional photo at clock-in. Review it next to the punch before approving the hours.
Customer story
Track employee hours across every worksite in one place.
“I have 25 employees who all work in different locations. Now I have labor cost totals at my fingertips.”
Philip Norton
President, Alpha Cleaning Corporation of Illinois
Verified customer
Qualification-aware scheduling
Check employee qualifications before you publish the schedule.
Track the licenses, certifications, training, and checks your company recognizes. Clockspot checks every Work Type, Job, and Work Site rule that matches a shift, warns about missing or expired records, and keeps the scheduling decision in history.
CPR and first aidMedication administration training
Use rules that match the work
Apply each requirement to a Work Type, Job, or Work Site. Clockspot combines every rule that matches the shift.
Catch missing or expired records early
Candidate checks use the shift date, so a record that expires before the work begins does not look current.
Keep each scheduling decision with the shift
Shift history records whether each requirement was satisfied or overridden, along with the accepted record or manager reason.
app.clockspot.com/qualifications
Time clock rules
Catch problems before payroll.
Clock-in rulesApplied to every punch
Require a job at clock-inEmployees pick from your list
Collect a shift noteRequired at clock-out
Round to 15 minutesOff unless you turn it on
Require jobs and shift notes
Ask for a work checklist after clock-out when a note is not enough, and round clock times only if you choose to.
Schedule checkMonday, July 27
8:00 AM · Weston MedicalScheduled shift · Grace period 10 min
No clock-in by 8:10 AMManager notified
Clock-ins can be limited to scheduled shifts
Get an alert if an employee does not clock in for their shift
Limit clock-ins to scheduled shifts, and set a grace period before the alert goes out.
DeliveredMonday morning
Payroll Summary sentEmail · 8:00 AM
Missed shift alert sentText · 8:10 AM
Sent in-app, by email, or by text
Email recurring reports on a schedule
Saved payroll export files can go out the same way, and clock activity alerts reach you in-app, by email, or by text.
Prepare payroll
Turn approved time into payroll-ready records.
Overtime rulesCalifornia · Active
WeeklyAfter 40h · 1.5×
DailyAfter 8h · 1.5×
Marcus Brown38h of 40h · ThursdayAlert sentApply federal and state overtime rules automatically
The federal weekly rule and state presets like California are built in, or set custom rules. Threshold alerts warn you before an employee reaches overtime.
Time card approvalsJul 27 – Aug 2
Marcus Brown42hKeisha Williams24hApproveNot submitted
Approve every time card before those hours reach payroll
The queue shows who is waiting on review, who never submitted, and who is done. Approve people one at a time or everyone who is ready at once.
Payroll profileQuickBooks Desktop
REGOTDTVAC
Approved hours · 16 employees · 486h 30m
Download payroll file
Download hours as a payroll import file
Approved hours come out with regular time, overtime, double time, and PTO separated, ready for your payroll system or a flexible CSV.
Clockspot for ChatGPT
Talk to ChatGPT to manage employee time in Clockspot.
Use AI to check who is working, explain report totals, correct timesheets, finish setup, and get ready for payroll. ChatGPT can link each answer to the relevant Clockspot record and ask for confirmation before important changes.
Example ChatGPT conversation with four Clockspot questions.
User: Who is clocked in right now? ChatGPT: As of 9:54 PM PDT on August 23, 2026, 6 employees are clocked in: Sofia Reyes — 5:28 PM · 4 hr 26 min · Meal Break Francisco Mendez — 5:40 PM · 4 hr 14 min · Travel Between Sites Roberto Vega — 5:46 PM · 4 hr 8 min · Training Esmeralda Vargas — 6:05 PM · 3 hr 49 min · Travel Between Sites Adriana Cortes — 6:32 PM · 3 hr 22 min · Harbor Mall, Huntington Beach · Work Site: Harbor Mall, Huntington Beach Maria Acosta — 7:28 PM · 2 hr 26 min · Travel Between Sites Open Time Entries in Clockspot.
User: Francisco's clock-in should be 5:30 PM, not 5:40 PM. Can you correct it? ChatGPT: I found Francisco Mendez's open time entry for today. Should I change only the clock-in time from 5:40 PM to 5:30 PM?
User: Yes, change only that. ChatGPT: Done. Francisco Mendez's clock-in now starts at 5:30 PM. No other fields changed, and Clockspot recorded the edit in the audit trail. Open Francisco’s time entry.
User: Are we ready for payroll for the last two completed workweeks? ChatGPT: Payroll is not ready for the last two completed workweeks, August 3–16, 2026 (Monday–Sunday workweeks, America/Los_Angeles). Blockers: 9 · Warnings: 49 · Total issues: 58. I can show you each blocker and what to do next. Open the payroll readiness report.
User: What should I finish before employees can use the kiosk? ChatGPT: Name the kiosk, choose the eligible employees, generate a time-limited setup code, and enter it on the shared device. Each employee also needs a kiosk PIN. Open Kiosks and the setup guide.
Common questions
Questions before you try Clockspot.
- Setup in minutes
- GPS tracking included
- Payroll export profiles
How much does Clockspot cost?
See the pricing page for Clockspot's current plan, free-trial terms, and billing details.
See pricingHow hard is it to get started?
Get set up in minutes. Send employees an invite link, and they'll be able to clock in right away.
Do employees need to install an app?
No. Clockspot works from any phone or computer with internet. Employees can also dial in from a job site using our phone clock-in number.
Can I limit a manager to certain employees?
Yes. Owners can choose Assigned employees and select exactly which employees each Administrator can view and manage. Their access follows schedules, timesheets, approvals, time off, reports, and exports.
See manager permissionsCan employees record mileage for work trips?
Yes. Employees manually record the date, distance, business purpose, origin, destination, and optional job or work site. Administrators get one searchable, exportable history for preparing mileage records. Clockspot does not track routes automatically or calculate reimbursements.
Does it work with my payroll provider?
Yes. Create a payroll export profile, then download a payroll import file from Payroll Summary. Clockspot supports ADP RUN, Gusto Smart Import, Paychex Flex, SurePayroll, QuickBooks Desktop IIF, and CSV profiles.
More on payroll exportsDoes Clockspot connect directly to QuickBooks Online?
Yes. The direct QuickBooks Online connection sends approved employee time as Time Activities after you review the pay period and preview what will change.
Explore the QuickBooks Online integrationSee how Clockspot fits your workweek.
Set up in a few minutes, invite your employees, and this week's clocked hours become payroll-ready records.