Time off tracking
Hours accrue on the policy you set, employees see what they have before they ask, and approving a request moves the balance and puts the days on the schedule. Nobody maintains a spreadsheet.
Your policy, entered once
Pick the method that matches how you already grant time off, and Clockspot adds the hours on that schedule without anyone updating a sheet.
New employees can wait a set number of days before hours begin, and the yearly rate can rise at the service milestones you pick.
Stop hours building past a limit, decide how much rolls over on January 1, and choose whether a balance can go below zero.
Requests and approvals
The request screen shows the current balance and what would be left afterwards, so nobody asks for days they have not earned.
Ana RamosVacation · 24h requestedPendingYou see the day-by-day hours a request covers before deciding, and you can approve it, decline it, or send it back.
Ana RamosAway Mon to WedThe balance drops, the employee shows as away when you plan the week, and the paid hours appear in the payroll totals.
Before you approve
One report shows what each employee has used, what is still waiting on you, and where the balance lands if you approve it all. Open any balance to see the dated lines behind it: every accrual, every day used, what carried over, and any adjustment with its note.
Customer story
“Absolutely the easiest and most affordable way to keep track of employee time, calculate weekly pay, and track vacation and personal time.”
Kenneth Sharp
Lehighton Family Medicine, LLC
Verified customer
Live time off tracking demo
Open an employee’s balance and request form, the manager view that decides it, and the report showing the hours everyone has used.
No login or setup required.
Angela RiveraSubmitted Aug 3, 20262 days · 16hMon, Aug 178h
Tue, Aug 188h
Tuan LeSubmitted Aug 4, 20261 day · 8hFri, Aug 78h
Common questions
A time off type can grant hours once a year, every pay period, or from recorded hours worked. You can also set a waiting period before someone starts earning, raise the yearly rate at service milestones, or create a type with no automatic accrual at all.
Yes. A manager can add or remove hours from a balance, and Clockspot requires a note with the adjustment so the reason sits in the history next to the change. An Administrator limited to assigned employees can change balances only for those employees.
See manager permissionsApproving a request creates dated time off entries. They lower the balance and appear on the schedule, the Time Off Usage report, and the Payroll Summary alongside worked hours.
No. Clockspot applies the accrual rules, caps, and carryover you configure, and keeps the resulting records. Choosing the policy, and meeting any law that applies to your business, stays with you.
Set your accrual rules once, let employees see their own balances, and approve requests where the hours already live.
