Scheduling
Schedule
Build a week of shifts as drafts, then publish to make them visible and notify employees.
No login required. Opens in one click.
What this page shows
A week of shifts, one row per employee, one column per day. Each shift chip shows its times and job; the employee column shows total scheduled hours for the week, and the bottom row totals each day. Use the arrows and Today to move between weeks.
Shifts start as drafts — visible only to admins, drawn with a dashed outline. Employees see nothing until you publish. A small note icon on a chip means the shift carries a note; open the shift to read it.
If an employee has recorded time off, the day shows a Time off marker so you don't schedule over it.
Building the week
- Add shift in the toolbar, or press + Add inside an employee's day cell to start with that person and date filled in. Pick the times, an optional job, and an optional note, then press Add draft.
- Click any chip to edit it. Drafts can be changed freely, including moving them to another employee.
- Copy last week copies the previous week's shifts into this week as drafts. Shifts that would overlap an existing one are skipped, and nothing is published.
Shifts can cross midnight — a 10:00pm to 6:00am shift belongs to the day it starts. An employee can have more than one shift per day, but shifts for the same employee can't overlap.
Publishing
Press Publish week — the button shows how many drafts are waiting. Publishing makes the drafts visible to their employees and notifies each employee once, by email (employees can add text messages on their notification preferences).
After publishing, edits notify the employee: saving a changed shift sends an update, and cancelling one tells the employee they no longer need to work it. A published shift stays with its employee — to reassign it, cancel it and create a new one for the right person.
Removing a shift
Open the shift and press Discard draft (drafts vanish silently — employees never saw them) or Cancel shift (the employee is notified). Cancelled shifts keep their history for support questions but leave the grid.
Comparing plan to reality
The Schedule vs Actual report shows where worked time differs from the schedule, plus missed shifts and unscheduled work.
Common questions
- My employees say they can't see the schedule.
Check the chips: dashed chips are drafts, and drafts are invisible to employees. Press Publish week to make them visible and notify everyone affected.
- Why can't I change who a published shift belongs to?
The original employee was told this shift is theirs, so reassigning it silently would leave them showing up for it. Cancel the shift (which notifies them) and create a new one for the right person.
- Does scheduling affect what employees can clock?
No. The schedule is the plan; clocking stays independent, and the Schedule vs Actual report shows where the two differ.
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