Reports
Running payroll
The path from a closed pay period to numbers you can hand to your payroll provider.
Clockspot records and totals hours; you export them into whatever payroll system you already use. There's no separate "run payroll" button — the flow is approve, check, review, export.
1. Approve the period
Make sure every timesheet for the pay period is approved. Unapproved hours can still change, so don't pull numbers from a period that isn't closed.
2. Check pay settings
The totals are only as right as the setup behind them:
- Each employee needs their pay set on Compensation.
- Each paid job needs its pay set. Add a job-specific hourly rate when that job should override the employee's rate.
- Mark each time off type as paid or unpaid so hours land in the right column.
- Overtime follows your rules — see How overtime works.
3. Review the numbers
Open Reports, then choose Payroll Summary for the period. It breaks down paid work, overtime premiums, paid and unpaid time off, unpaid work, and gross pay for each employee, with line details under each row.
4. Export
Use the report's Export menu — Download CSV, Download Excel, or Download PDF — then import or share the file your payroll process expects. If a row says Needs review, blank money fields show where Clockspot does not have enough pay facts to calculate a final amount.
Common questions
- Does Clockspot send hours to my payroll provider directly?
Not currently. You export the Payroll Summary as CSV, Excel, or PDF and import or share it according to your payroll process.
- Someone's pay looks wrong on the report.
Open their row details in Payroll Summary. If the wrong rate was used, correct the employee's pay on Compensation or the job's pay on Jobs. If the overtime split looks wrong, review How overtime works.
- Can I run payroll mid-period?
You can export any date range, but the warning on the Payroll Summary applies: only an approved period is final.
Related
How overtime works
How Clockspot classifies overtime hours into report tiers.
Reports
Open the report that matches the hours, payroll, job, or clock-location question you need to review.
Scheduled Reports
Email yourself recurring Clockspot report exports and saved payroll export files.
Current Status
See who is clocked in, on time off, scheduled today, or off duty right now.
Daily Summary
Review one day's clock activity, open punches, time off, pending edits, and cleanup items.
Attendance
See who worked each day, with hours, absences, and in/out times.
Attendance Exceptions
Find scheduled absences, missing clock-outs, unscheduled work, and scheduled-hour variances.
Hours Summary
See each employee's regular, overtime, and time off hours for the period.
Overtime
See who hit overtime each week, with the rule behind each tier.
Payroll Readiness
Check payroll blockers, warnings, and cleanup actions before using payroll totals.
Payroll Summary
See payroll-ready hours and pay per employee, ready to process.
Timesheet Audit
Review direct edits and edit requests with who changed what, when, and why.
Job Hours
See how employee hours break down by job and project.
Labor Cost by Job
See hours, straight-time pay, overtime premium, and labor cost by job.
Time Off Usage & Balances
Compare time off used, pending requests, current balances, and balances after pending.
Verification Exceptions
Review clock events missing expected location, kiosk-photo, or phone voice evidence.
Location Summary
See how hours and headcount break down across clock locations.
Location Activity
See the clock-in and clock-out location for every shift.
Location Compliance
Find time entries with missing or mismatched clock locations.
Location Coverage
Compare where each employee worked, by location and by day.
GPS Clock Event Map
See GPS-tagged clock events plotted on a map.
Site Overview
Scan hours, entries, and employees at each clock location.