Reports
Scheduled Reports
Email yourself recurring Clockspot report exports and saved payroll export files.
No login required. Opens in one click.
Scheduled Reports is where admins set up recurring emails for Clockspot report exports or saved payroll export profiles.
How schedules work
A schedule has two separate choices:
- Send schedule - when Clockspot sends the email, such as daily at 8:00 AM or weekly on Friday.
- Coverage - what dates the attachment contains, such as Previous workweek, Previous two workweeks, Previous calendar month, or Previous day.
Keeping those choices separate lets you send a report on one rhythm while covering a different period when the report needs it.
Creating a scheduled report
- Open Reports, then press Scheduled.
- Press Add Schedule.
- Choose Report or Payroll export under Type.
- Choose the report, file Format, or saved Payroll profile.
- Set Repeats, any repeat-specific fields, Send time, and Send timezone.
- Set the Coverage Period and Coverage timezone.
- To check the delivery email first, press Preview email. When it looks right, press Add schedule.
Clockspot sends the attachment to the email address on the admin account that created the schedule. Scheduled reports do not support additional recipients.
Daily send days
Daily schedules include a Days choice:
- Every day sends seven days a week.
- Mon-Fri always sends Monday through Friday.
- Work schedule days sends on days enabled in Work Schedule. If no work schedule is set, Clockspot uses Monday through Friday.
- Selected days sends only the days you choose.
Employee work schedule overrides can affect what appears inside reports such as Attendance, but they do not change which days the scheduled email sends.
Coverage choices
The Period list changes based on the selected target:
- Single-day reports use Current day or Previous day.
- Reports that require whole workweeks use Previous workweek or Previous two workweeks.
- Payroll export profiles use Previous workweek or Previous two workweeks.
- Range reports that do not require whole workweeks can also use Previous 7 days or Previous calendar month.
Reports without a completed day or date range, such as Current Status, do not appear in the report list for scheduled delivery.
Managing schedules
The table shows Name, Target, Coverage, Send schedule, Next send, and Updated. Use the row menu to choose Edit schedule, Preview email, Send test, Delivery history, or Archive.
Delivery history shows each run, status, covered period, and attachment details. A delivery can show warnings when Clockspot created the file but some payroll-export rows need setup attention before you rely on the file.
Use Archive to stop future sends while keeping the schedule's delivery history.
Common questions
- Can I send every Friday but cover last month?
Yes. Set the send schedule to weekly on Friday, then choose Previous calendar month as the coverage period for targets that allow monthly coverage.
- Who receives the email?
Clockspot sends the scheduled file to the email address on the admin account that created the schedule.
- Where do payroll export profiles come from?
Create and maintain payroll export profiles under Settings > Payroll Export. Scheduled Reports can then email a saved profile on a recurring schedule.
Related
How overtime works
How Clockspot classifies overtime hours into report tiers.
Running payroll
The path from a closed pay period to numbers you can hand to your payroll provider.
Reports
Open the report that matches the hours, payroll, job, or clock-location question you need to review.
Current Status
See who is clocked in, on time off, scheduled today, or off duty right now.
Daily Summary
Review one day's clock activity, open punches, time off, pending edits, and cleanup items.
Attendance
See who worked each day, with hours, absences, and in/out times.
Attendance Exceptions
Find scheduled absences, missing clock-outs, unscheduled work, and scheduled-hour variances.
Hours Summary
See each employee's regular, overtime, and time off hours for the period.
Overtime
See who hit overtime each week, with the rule behind each tier.
Payroll Readiness
Check payroll blockers, warnings, and cleanup actions before using payroll totals.
Payroll Summary
See payroll-ready hours and pay per employee, ready to process.
Timesheet Audit
Review direct edits and edit requests with who changed what, when, and why.
Job Hours
See how employee hours break down by job and project.
Labor Cost by Job
See hours, straight-time pay, overtime premium, and labor cost by job.
Time Off Usage & Balances
Compare time off used, pending requests, current balances, and balances after pending.
Verification Exceptions
Review clock events missing expected location, kiosk-photo, or phone voice evidence.
Location Summary
See how hours and headcount break down across clock locations.
Location Activity
See the clock-in and clock-out location for every shift.
Location Compliance
Find time entries with missing or mismatched clock locations.
Location Coverage
Compare where each employee worked, by location and by day.
GPS Clock Event Map
See GPS-tagged clock events plotted on a map.
Site Overview
Scan hours, entries, and employees at each clock location.