Reports
Hours Summary
See each employee's regular, overtime, and time off hours for the period.
No login required. Opens in one click.
What this report shows
One row per employee with their hours for the selected date range, broken into:
- Regular — hours worked, excluding overtime
- Overtime — hours beyond your workspace's overtime rules (configured in the Overtime section of Time Tracking Settings)
- Paid Time Off — recorded time off on time off types marked Paid
- Unpaid Time Off — recorded time off on time off types not marked Paid
The Overtime, Paid Time Off, and Unpaid Time Off columns only appear when there's data in them.
Filters
Date range and employee select in the toolbar. A status line above the table shows how many of the period's timesheets are approved — useful to check before sharing the report with payroll.
Exporting
The Export menu in the toolbar offers Download CSV, Download Excel, and Download PDF. The export includes the summary rows and weekly breakdown from the report.
Common questions
- The total is lower than I expected.
Open the Timesheet page filtered to that employee and date range to see every entry. The status line above the report shows how many timesheets aren't yet approved — that's often the gap.
- How do I send this to payroll?
Open the Export menu in the toolbar and choose Download CSV, Download Excel, or Download PDF. For calculated pay rather than hours, use the Payroll Summary report.
- Where is Paid Time Off vs Unpaid Time Off set?
Each time off type has a Paid setting on the Time Off Types page. Types with Paid on roll up into the Paid Time Off column; the rest roll up into Unpaid Time Off.
Related
How overtime works
How Clockspot classifies overtime hours into report tiers.
Running payroll
The path from a closed pay period to numbers you can hand to your payroll provider.
Reports
Open the report that matches the hours, payroll, job, or clock-location question you need to review.
Scheduled Reports
Email yourself recurring Clockspot report exports and saved payroll export files.
Current Status
See who is clocked in, on time off, scheduled today, or off duty right now.
Daily Summary
Review one day's clock activity, open punches, time off, pending edits, and cleanup items.
Attendance
See who worked each day, with hours, absences, and in/out times.
Attendance Exceptions
Find scheduled absences, missing clock-outs, unscheduled work, and scheduled-hour variances.
Overtime
See who hit overtime each week, with the rule behind each tier.
Payroll Readiness
Check payroll blockers, warnings, and cleanup actions before using payroll totals.
Payroll Summary
See payroll-ready hours and pay per employee, ready to process.
Timesheet Audit
Review direct edits and edit requests with who changed what, when, and why.
Job Hours
See how employee hours break down by job and project.
Labor Cost by Job
See hours, straight-time pay, overtime premium, and labor cost by job.
Time Off Usage & Balances
Compare time off used, pending requests, current balances, and balances after pending.
Verification Exceptions
Review clock events missing expected location, kiosk-photo, or phone voice evidence.
Location Summary
See how hours and headcount break down across clock locations.
Location Activity
See the clock-in and clock-out location for every shift.
Location Compliance
Find time entries with missing or mismatched clock locations.
Location Coverage
Compare where each employee worked, by location and by day.
GPS Clock Event Map
See GPS-tagged clock events plotted on a map.
Site Overview
Scan hours, entries, and employees at each clock location.