Employees

What this page shows

The page lists the active people you can manage. Employee shows Yes or No. Administrative access shows Administrator or Owner when either applies. Otherwise the cell is blank. Use Edit details in the row menu to open the full profile. Whether an Employee can clock in and out is set separately on their Access tab.

Owners and Administrators who can manage Everyone see pending invitations when any are waiting and can use Invite employees. An Administrator limited to Assigned employees sees only those employees and cannot invite someone new, because a future employee has not been assigned yet.

Inviting employees

Press Invite employees and paste one or more email addresses. The dialog accepts addresses separated by commas, spaces, or newlines, removes duplicates, and shows any invalid addresses before you send. Then choose how they should start:

• Employee — counts as an Employee in schedules, timesheets, time off, and reports, without administrative access. Clocking in and out starts on.
• Administrator — can manage employees, approvals, reports, and company settings. New Administrator invitations do not count as Employees by default. When you pick Administrator, also choose whether they will manage Everyone or only Assigned employees you select before sending, and they start with exactly that access when they accept.

Everyone in a single invite batch starts with the same setup. Owner is not an invitation choice: invite a future Owner as an Administrator, then change their access level to Owner after they accept. Each invited person receives an email link to join.

Changing Employee status and access

An Owner can open a person's profile and select Access. Employee status controls whether the person counts as an Employee and whether they can clock in and out. Access level controls whether they have no administrative access, Administrator access, or Owner access.

For an Administrator, Employees they can manage controls their reach:

• Everyone — can view and manage every current and future employee.
• Assigned employees — can view and manage one or more Employees the Owner selects.

Employees they can manage appears only while Administrator is selected. Press Save access to apply the access level and Employee selection together, whether the person is becoming an Administrator or already is one. Owners always have access to every Employee. The boundary follows the Administrator through Employees, schedules, time records, approvals, time off, reports, exports, Who’s Working, kiosk PINs, phone clocking, notifications about those employees, and connected Clockspot tools. If an assigned employee is archived, they stay in this control with an Archived badge so the Owner can remove the assignment. While they are archived, the Administrator cannot see or manage them, and restoring them brings the assignment back without re-selecting it.

An Owner can use Archive to revoke access while keeping the person's historical records. Change an Owner to a different access level before archiving them. Someone who is currently clocked in must be clocked out first. Choose View archived employees to review archived people and use Restore to give access back.

Employee settings

Open Edit details to manage:

• Profile - display name, time zone, locale, and employment details when the person counts as an Employee.
• Contact - verified email and phone, plus street, city, country, region, and postal code.
• Access - whether the person counts as an Employee, whether they can clock in and out, whether their access level is No administrative access, Administrator, or Owner, and, for an Administrator, whether they can manage Everyone or Assigned employees.

Pay is set separately on the Employee Pay page, not here. Clock-in credentials aren't on the employee profile — use Kiosks or Phone Clocking, where the setup list follows the same Employee boundary.