Time Off Requests
Review employee time off requests with their dates, hours, notes, and available balance, then approve or reject each request.
No login required. Opens in one click.
What this page shows
Every time off request your employees have submitted, with the employee, time off type, specific dates and hours, total time, and reason. Pending opens by default; History shows approved and rejected requests.
Use Search to find a request by employee, time off type, date, or status. Each card also identifies whether the time off type is paid or unpaid.
Reviewing a request
Press Approve request or Reject request on a pending card. You can add an optional note, then confirm the decision. When you reject, your comment is included with the employee's notification.
To act on many at once, press Select, choose the requests, then use Approve selected or Reject selected. Bulk decisions don't include a per-request note; review individually for that.
What happens after a decision
- Approved — the time off is recorded as entries on the Time Off Entries page, and any tracked balance is updated.
- Rejected — no time off entries are created. The employee is notified.
Common questions
- The dates or hours aren't quite right.
You can't edit a request — only approve or reject. Either reject with a note explaining what you'd accept (the employee resubmits), or approve and then fix the resulting entries on the Time Off Entries page.
- Can I approve part of a request?
No — approval is all-or-nothing. Reject with a note asking the employee to resubmit a smaller request.
- Where do approved requests live after this page?
Each approved request becomes one or more entries on the Time Off Entries page (one per day). For per-employee balance summaries, see Time Off Balances.
Clockspot keeps clock-ins, corrections, approvals, and payroll-ready hours connected so owners and managers can review the workweek before payroll.
Want to simplify how your team tracks time? See how Clockspot works.