Time Off Balances
Review each employee's current balance by time off type, make a documented adjustment, and understand how the change affects available hours.
No login required. Opens in one click.
What this page shows
Choose a time off type to see each employee's current balance. Press Search to find an employee by name or email.
The balance appears beside the employee:
- Below zero appears in red when the balance is negative.
- Low balance appears in amber when the balance reaches the configured negative allowance.
- available appears beside balances that do not need attention.
If the selected time off type does not track a balance, the page says No balance is configured instead of listing employees.
Reviewing balance activity
Press View activity beside an employee to see the current balance and every accrual, usage, carryover, and adjustment, most recent first.
Making an adjustment
From the activity dialog, press Adjust balance. Enter Hours — positive to add, negative to subtract — and a required Reason explaining the adjustment. Set an Effective date if the adjustment should post on a specific day. The adjustment appears in the activity and updates the balance.
Use adjustments for one-off grants, corrections, or carry-over that needs to be recorded manually.
When to use a different page
- Approved time off entries → Time Off Entries
- Pending time off waiting for review → Time Off Requests
- Accrual rules per time off type → Time Off Types
Common questions
- A balance looks wrong.
Choose the time off type, press View activity beside the employee, and scan the dated accruals, usage, carryover, and adjustments for an unexpected change.
- An employee says they earned more time off than shown.
Check the accrual rule for that time off type on the Time Off Types page, then open the employee's balance activity to see which accruals have already posted.
Clockspot keeps clock-ins, corrections, approvals, and payroll-ready hours connected so owners and managers can review the workweek before payroll.
Want to simplify how your team tracks time? See how Clockspot works.