Start with job time
For a cleaning company, the time record should help answer who worked, where they worked, and what changed before payroll or a client response.
Useful fields include:
- Cleaner or crew.
- Client, job, or location.
- Clock-in and clock-out time.
- Travel or supply-stop note when it affects the day.
- Missed punch or wrong-job correction.
- Reason for the correction.
- Manager approval.
Keep the limits clear
A time record can help explain job time. It does not prove every task was completed.
If the client question is about cleaning quality, photos, supplies, inspection results, invoicing, or a service complaint, check those records separately.
Use GPS as context
GPS can help with location context, but it should not be the whole answer.
A location question may come from a bad signal, a parking-lot clock-in, a supply stop, a route change, or the wrong job selected. The useful record shows the time, the context, and the correction reason.