It shows what changed
A time card audit trail should show:
- Original clock-ins and clock-outs.
- Missed punches.
- Manual edits.
- The reason for each edit.
- Who made the change.
- When the change happened.
- Manager approval.
- Late corrections after payroll closes.
The goal is not more paperwork. The goal is a time record the business can explain later.
Corrections should not erase the past
If a manager fixes a missed clock-out, the corrected time matters for payroll. But the record should still show that the time card changed.
A clean-looking total with no edit history is harder to trust than a corrected record with the reason attached.
Approval is part of the trail
Approval shows who accepted the final time card before payroll.
That matters when an employee, manager, owner, bookkeeper, or advisor later asks how the total was created.