Fixing an approved timesheet
Safely reopen an approved timesheet from Approvals History, correct the underlying entry, approve the period again, and recheck payroll reports.
Reopen the approved period first
An approved timesheet is the manager-approved record for that employee and period. If the approved record is wrong, start on Approvals.
Find the employee and period in History, then use Reopen timesheet. That removes the approved status so the underlying records can be corrected.
Fix the record that caused the problem
After the timesheet is reopened, go to the page that owns the problem:
- Wrong in time, out time, job, or missing entry → Time Entries
- Employee-requested correction → Edit Requests
- Wrong approved time off record → Time Off Entries
- Pay total changed because of employee pay or job pay → Employee Pay or Jobs
Make the correction, then return to Approvals and approve the period again.
Recheck reports after re-approval
Corrections can change hours, overtime, paid time off, and gross pay. After re-approving the period, rerun Payroll Readiness and review Payroll Summary for the same date range.
If you already downloaded a payroll export, Clockspot will not pull that file back. Re-export the corrected numbers or handle the adjustment in your payroll process.
Common questions
- Can I edit an approved timesheet directly?
Reopen the timesheet from Approvals History, correct the record, then approve the period again. That keeps the approval status aligned with the corrected records.
- Does reopening a timesheet delete time entries?
No. It removes the approved status for the period. The time entries remain so you can correct and approve them again.
- Will payroll reports change?
They can. Rerun Payroll Readiness and Payroll Summary for the same date range after the corrected period is approved again.
Clockspot keeps clock-ins, corrections, approvals, and payroll-ready hours connected so owners and managers can review the workweek before payroll.
Want to simplify how your employees track time? See how Clockspot works.