Glossary

Use this page when a help page uses a Clockspot term that is close to an everyday word but has a specific product meaning.

People and access

• Employee - a person who counts toward billing and appears in schedules, timesheets, time off, reports, and payroll exports. Employee status is separate from administrative access.
• Administrator - a person who can manage employees, time entries, approvals, edit requests, reports, jobs, Work Sites, clocking approvals, kiosks, time off setup, and company settings.
• Owner - the highest access level. Owners have Administrator access and can also manage other Owners and billing. A company can have multiple Owners with equal access.
• Manager - the person at your company who reviews time, edit requests, or time off. Manager is ordinary help wording, not a separate Clockspot access level; in Clockspot permissions, that person needs Administrator or Owner access.

A person can be both an Employee and an Administrator or Owner. They only count as an Employee when Count as an employee is selected on their Access tab.

Time records

• Clock-in / clock-out - the action an employee takes at the start or end of work.
• Time entry - one recorded span of time, usually from a clock-in to a clock-out. It can include a job, note, Work Site attribution, and clock-event verification details.
• Timesheet - the time entries for one employee in a period. Employees submit timesheets; Administrators and Owners approve, reject, or reopen them.
• Approval - the manager review decision on a submitted timesheet. Approved timesheets are locked until an Administrator or Owner reopens them.
• Edit request - an employee's request to change an existing time entry. The manager approves or rejects it.

Jobs, Work Sites, and clocking approvals

• Job - what an employee's recorded time was for. Employees attach a Job to a time entry, and a Job can optionally be associated with one or more Work Sites.
• Assigned to - the job setting that controls who sees a job in their clock-in picker. A job can be available to everyone or limited to chosen employees.
• Work Site - a physical place where work happens. A Work Site can have an address and one or more GPS areas, and can optionally be associated with jobs or clocking approvals.
• GPS area - a geographic circle inside a Work Site that can verify whether a clock event occurred within an approved area.
• Clocking approval - a configured GPS area, internet connection, browser, kiosk, or approved phone number that Clockspot can evaluate when an employee clocks. An approval can optionally point to a Work Site, but verification and Work Site attribution remain separate facts.
• Verification outcome - whether at least one applicable clocking approval matched, approvals applied but none matched, no approval applied, or verification was unavailable. This evidence is stored with the clock event.
• Kiosk - a shared device employees use to clock in with a personal PIN.
• Phone clocking - clocking in or out by calling a workspace phone number and entering a phone clock ID and PIN.

Time off

• Time off - time away from work tracked in Clockspot, paid or unpaid. Clockspot uses "time off" rather than "PTO" because a time off type can be either.
• Time Off - the employee page for checking time off balances and requesting time off.
• Time off type - a category such as vacation or sick time. Each time off type can have its own paid setting, accrual rule, and balance limits.
• Accrual - time off that is added to a balance by a rule, such as annually, per pay period, or based on hours worked.
• Time off ledger - the list of accruals, usage, and adjustments that explain a time off balance.

Reports and payroll

• Payroll-ready - reviewed hours and pay-related report data that you can export or copy for your payroll process. Clockspot does not submit payroll for you.
• Regular hours - worked hours that are not counted as overtime under your workspace's overtime rules.
• Overtime - worked hours that pass the thresholds configured in Overtime Rules, which you can open from Settings.
• Paid time off / unpaid time off - time off hours grouped by whether the time off type is marked Paid.